The Readiris software comes bundled in one of two ways; either as a standalone software or integrated into the HP software. The way to tell is go to Start > All Programs > Iris Applications. If the only thing in there is the Iris OCR registration wizard then it is the integrated version. To use it you would launch the HP Solutions Center and start a scan. You will be presented with the choice of scan picture or scan document. With that latter choice you would choose editable text and either word or file as the output option
-Scan document settings
Importing text without retyping is a powerful feature of your HP all-in-one. To get the best possible results from your scan, use the scan document settings to control how the Optical Character Recognition (OCR) software recognizes the text. For example, let's assume that you want to modify a brief document that you typed a few months ago, but you cannot find the original file. The document is in black and white and does not contain graphics. You would like to scan the document and then modify it with your word processor. What settings would be the best to use and how would you select them? Before changing any settings, identify what type of document you are going to scan. Documents that you scan using your HP all-in-one fall into one of the following categories:
- Text & Graphic(s) as Image: A scanned item with a combination of text, photos and color graphics that retains formatting and layout. This image type gives you some flexibility. You can work with the entire scanned image, or select just a portion of the image to use as Photo or Text. A magazine page layout is a good example of a commonly scanned mixed image. The default resolution setting for this type of image is 200, and the default output type is millions of colors (24-bit).
- Text as Image: A block of text with formatting that you would like to preserve. Select this type when you want to keep the original layout, but don't need to edit the text (when scanning a newspaper article, for example). The default resolution setting for this type of image is 200, and the default output type is 256 gray shades (8-bit grayscale).
- Editable Text: Text that you plan to use in a word processing program. When you scan the text, the program uses a process called Optical Character Recognition (OCR) to transform it into an editable electronic file; without retyping. Remember, you will lose all of the original design and formatting when using this option. The default resolution setting for this type of image is 300, and the default output type is 256 gray shades (8-bit grayscale)
- Editable Text with Graphic(s): The default resolution setting for this type of image is 300, and the default output type is millions of colors (24-bit).
Using our earlier example of a text-only, black and white document, you would be working with an Editable Text image type. Since you will be printing this document, you may want to change the default settings slightly.
- If you have not already done so, open the HP Director and click Settings, point to Scan Settings & Preferences, and click Scan Document Settings.
The Scan Document Settings dialog box appears
- Choose the appropriate setting from the Resolution list. For our example, you might select 400 ppi since you intend to print the final document
- Choose the correct Output Type setting. Using the same example, you should retain the default 256 Gray Shades (8-bit grayscale) setting since you are working with black and white text
- Click Apply to save the new settings on this tab, and then click the Editable Text Settings tab
- Since we're working with Editable Text, you will need to decide whether you want to use the Framed or Flowed Text setting. Select one of the following:
- Framed Text retains the layout and formatting of the original document as much as possible. Minor changes to the text are easy, but major editing or reformatting can be difficult because the blocks of text are in separate frames. Some simple word processing programs (such as Notepad) do not accept the Framed Text formatting.
- Flowed Text arranges all the text components in a single-column flow. You lose the page layout information, but the document is easier to reformat and edit.
- Choose the appropriate language in the OCR Language list
- Click OK to save the new settings and close the dialog box
- Click Scan Document in the HP Director to scan using your new settings, or click a Scan button on the HP all-in-one front pane